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 Academic Contract
Compensation Event
Death
Layoff
Leave of Absence
Part-Time
Prior Service
Retirement
Return from Layoff
Return from Leave of Absence
Salary Verification
Separation Refund
SMP Termination
Termination


HOW TO COMPLETE A RETIREMENT - ACADEMIC CONTRACT EVENT [1]

  1. Adjunct/12-Month Employee: Check box if member is adjunct faculty or a 12-month employee. (If this box is checked click update.)
  2. Academic Year: The year in which the academic year ends.
  3. Contract Type:Type of contract being reported.
    • Base Contract
    • Summer School
    • Overload
    • Other (Always include a note defining Other)
    • Excess Life (For employers who have to report a separate amount due to excess life insurance)
  4. Contract Begin Date: Exact month, day, and year that the contract went into effect.
  5. Contract End Date: Exact month, day, and year that the contract expired.
  6. Length of Contract: Total length of the contract in months.[2]
  7. Amount of Contract: Total compensation paid in the contract period.

SURS will always list the two academic years for which the contract information is needed on the Verification Of Academic Contract section of the Retirement event.


[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.
[2] For contract lasting less than one month always enter one month.

 


HOW TO COMPLETE A RETIREMENT - COMPENSATION EVENT [1]

  1. Academic Year: Reported using two digit years that reflect the beginning and ending of the academic year (Example: 96/97).
  2. Effective Date: Date that the monthly salary rate became effective.
    • There can be multiple effective dates during any one academic year. Enter information for each new effective date in an academic year on a separate line.Always identify the academic year in each line, even if it does not change.
  3. Monthly Rate: Actual monthly base amount of compensation.
  4. Number of Months Worked: Exact number of months the employee actually worked.
  5. Number of Months Paid: Number of months in which the employee was paid over.
  6. Percentage of Time: Exact percent of time the employee worked while active.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A DEATH EVENT [1]

  1. Reason for Termination: Check death box.
  2. Member Type: Check box that applies to member's position type.
  3. Date of Termination:Exact date that the employee was terminated.
  4. Police/Fire Employment Dates: Beginning and ending dates for which an employee was employed as a police officer or a fire fighter (if applicable).
  5. Number Of Hours Worked Per Day: Should reflect the number of hours used to determine number of vacation days.[2]
  6. Percent Of Employment: Exact percent of time the employee worked on date of termination.
  7. Last Payroll Date: Ending date of the last payroll period for which the employee was paid
  8. Vacation Days: Number of unpaid vacation days remaining on the termination date.
  9. Cash Value Of Vacation Days: Combined value of all vacation days reported in step 8.
  10. Unpaid Sick Leave Days: Total number of unused, unpaid sick leave days remaining on the termination date.
  11. Paid Sick Leave Days: Total number of sick leave days paid upon termination.
  12. Collective Bargained Sick Leave Days: Total number of days paid as part of collective bargaining agreement.
  13. Total Sick Leave Days: Total number of all paid and unpaid sick leave days.
  14. First Partial Academic Earnings: Compensation paid prior to the beginning of the new academic year.
  15. Did you accept transfer of sick leave credit from previous SURS employer?
    • Indicate if sick leave days were transferred, the number of sick leave days that were transferred, and the name of the employer from which they were transferred should be entered.
  16. Will Workers' Compensation be payable?
    • Indicate if any Worker's Compensation will be payable to the employee.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.
[2] If no vacation is earned, use 8 hours.

 


HOW TO COMPLETE A LAYOFF EVENT [1]

  1. Verify and update the Member Information screen
  2. Member Type: Check box that applies to member's position type.
  3. Status Effective Date: Date the layoff began.
  4. Estimated Return Date: Date that it is anticipated the employee will return to work.
  5. Percent Current Status: Reflects the employee's percent of employment on the date of the layoff.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A LEAVE OF ABSENCE EVENT [1]

  1. Verify and update the Member Information screen
  2. If the member was not on leave, check this box and then click the UPDATE button.[2]
  3. Member Type: Check box that applies to member's position type.
  4. Type of Leave: Select the type of leave from the drop down menu.
  5. If the leave type is medical, is the medical leave for the employee? Check yes or no.
  6. Date Leave of Absence Began: First date of the leave.
  7. Estimated Return Date: Date that it is anticipated the employee will return from leave.
  8. Percent of Current Status: Reflects the employee's status on the date the leave began.
  9. Percent of Leave: Reflects the percent of time the employee will be on leave.
  10. Monthly Rate at Start of Leave: Monthly pay the employee was receiving at the time the leave began.
  11. Number of Months: Number of months the employee is paid over.
  12. Earnings Forfeited: Total dollar amount of earnings the employee will be forfeiting if leave is at no pay or partial pay.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.
[2] This may occur when the leave event was created by SURS.

 


HOW TO COMPLETE A RETIREMENT - PART TIME EVENT [1]

  1. Check box if no Part Time information to report: Check box if member was always full time.
  2. Effective Date: The month, day, and year that the part-time employment period began.
  3. Ending Date: The month, day, and year that the part-time employment period ended.
  4. Percent of Time: Exact Percent of Time worked during the part-time employment period.

Any period of time prior to September 1, 1991, when an employee was not employed full-time must be listed in the Part-Time Verification section of the Retirement Event on the SURS Employer Website.


[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A PRIOR SERVICE EVENT [1]

  1. Verify and update the Member Information Screen.
  2. If no prior service information exists for the member, please check this box and then click the UPDATE button.
  3. Full-time Monthly Salary Rate on Certification Date: Enter the full-time or full-time equivalent monthly salary on the employee's certification date.
  4. Pay Duration in Months: Number of months the employee was paid over.
  5. Was employee paid from federal or Trust funds? Check yes or no.
  6. Effective Date: Month, day, and year in which the employee began work, in the period of time for which verification is being requested. (If employment was intermittent there could be multiple Effective Dates.)
  7. Ending Date: Last month, day, and year that the employee worked in the period for which verification is being requested. (If employment was intermittent, there could be multiple Ending Dates).
  8. Percent of Time: Actual percent of time worked during the period of time indicated.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A RETIREMENT EVENT [1]

  1. Reason for Termination: Check Retirement box.
  2. Member Type: Check box that applies to member's position type.
  3. Date of Termination:Exact date that the employee was terminated.
  4. Police/Fire Employment Dates: Beginning and ending dates for which an employee was employed as a police officer or a fire fighter (if applicable).
  5. Number Of Hours Worked Per Day: Should reflect the number of hours used to determine number of vacation days.[2]
  6. Percent Of Employment: Exact percent of time the employee worked on date of termination.
  7. Last Payroll Date: Ending date of the last payroll period for which the employee was paid
  8. Vacation Days: Number of unpaid vacation days remaining on the termination date.
  9. Cash Value Of Vacation Days: Combined value of all vacation days reported in step 8.
  10. Unpaid Sick Leave Days: Total number of unused, unpaid sick leave days remaining on the termination date.
  11. Paid Sick Leave Days: Total number of sick leave days paid upon termination.
  12. Collective Bargained Sick Leave Days: Total number of days paid as part of collective bargaining agreement.
  13. Total Sick Leave Days: Total number of all paid and unpaid sick leave days.
  14. First Partial Academic Earnings: Compensation paid prior to the beginning of the new academic year.
  15. Did you accept transfer of sick leave credit from previous SURS employer?
    • Indicate if sick leave days were transferred, the number of sick leave days that were transferred, and the name of the employer from which they were transferred should be entered.
  16. Will Workers' Compensation be payable?
    • Indicate if any Worker's Compensation will be payable to the employee.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.
[2] If no vacation is earned, use 8 hours.

 


HOW TO COMPLETE A RETURN FROM LAYOFF EVENT [1]

  1. Verify and update the Member Information Screen.
  2. Return from Layoff - Certification Information
  3. Member Type: Check box that applies to member's position type.
  4. Status Effective Date: Date the employee returned from layoff.
  5. Monthly Pay Rate: Monthly amount received by the employee upon return from layoff.
  6. Pay Duration: Number of months over which the employee is paid.
  7. Percent Current Status: Actual percent of time worked upon returning from layoff.
  8. Return from Layoff - Return Information
  9. Member Type: Check box that applies to member's position type.
  10. Status Effective Date: Date the employee returned from layoff.
  11. Percent Current Status: Actual percent of time worked upon returning from layoff.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A RETURN FROM LEAVE EVENT [1]

  1. Verify and update the Member Information Screen.
  2. Return from Leave - Certification Information
  3. Member Type: Check box that applies to member's position type.
  4. Status Effective Date: Date the employee returned from leave.
  5. Monthly Pay Rate: Monthly amount received by the employee upon return from leave.
  6. Pay Duration: Number of months over which the employee is paid.
  7. Percent Current Status: Actual percent of time worked upon returning from leave.
  8. Return from Leave - Return Information
  9. Member Type: Check box that applies to member's position type.
  10. Status Effective Date: Date the employee returned from leave.
  11. Percent Current Status: Actual percent of time worked upon returning from leave.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A SALARY VERIFICATION EVENT [1]

  1. Verify and update the Member Information Screen.
  2. If no salary information exists for the member, check the box and then click the UPDATE button.
  3. Monthly Full Time Salary Equivalent: Salary on the date shown as the Certification Date.This must be the full-time or full-time equivalent amount.
  4. Number of Months: Number of months over which the employee is paid.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A SEPARATION REFUND EVENT [1]

  1. Member Type: Automatically indicated.
  2. Date of Termination: Exact date that the employee was terminated.
  3. Last Payroll Date: Ending date of the last payroll period for which the employee was paid.
  4. Percent Current Status: Exact percent of time the employee worked while active.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A SMP TERMINATION EVENT [1]

  1. Member Type: Automatically indicated.
  2. Date of Termination: Exact date that the employee was terminated.
  3. Last Payroll Date: Ending date of the last payroll period for which the employee was paid.
  4. Percent Current Status: Exact percent of time the employee worked while active.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.

 


HOW TO COMPLETE A TERMINATION EVENT [1]

  1. Reason for Termination: Check termination box.
  2. Member Type: Check box that applies to member's position type.
  3. Date of Termination:Exact date that the employee was terminated.
  4. Police/Fire Employment Dates: Beginning and ending dates for which an employee was employed as a police officer or a fire fighter (if applicable).
  5. Number Of Hours Worked Per Day: Should reflect the number of hours used to determine number of vacation days.[2]
  6. Percent Of Employment: Exact percent of time the employee worked on date of termination.
  7. Last Payroll Date: Ending date of the last payroll period for which the employee was paid
  8. Vacation Days: Number of unpaid vacation days remaining on the termination date.
  9. Cash Value Of Vacation Days: Combined value of all vacation days reported in step 8.
  10. Unpaid Sick Leave Days: Total number of unused, unpaid sick leave days remaining on the termination date.
  11. Paid Sick Leave Days: Total number of sick leave days paid upon termination.
  12. Collective Bargained Sick Leave Days: Total number of days paid as part of collective bargaining agreement.
  13. Total Sick Leave Days: Total number of all paid and unpaid sick leave days.
  14. First Partial Academic Earnings: Compensation paid prior to the beginning of the new academic year.
  15. Did you accept transfer of sick leave credit from previous SURS employer?
    • Indicate if sick leave days were transferred, the number of sick leave days that were transferred, and the name of the employer from which they were transferred should be entered.
  16. Will Workers' Compensation be payable?
    • Indicate if any Worker's Compensation will be payable to the employee.

[1] If an error occurs, uncheck the validate box at the bottom of the screen to save the data you entered and call SURS Employer Reps for assistance.
[2] If no vacation is earned, use 8 hours.

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